Keeping your office organized is an excellent way to enhance your productivity. Putting measures in place to stay organized helps you manage your time and paperwork. Check out these four suggestions to keep your office organized!
1. Start From Scratch
Organizing from a blank slate gives you the best chance at achieving long-lasting organization. The more clutter you have to deal with, the more difficult it is to maintain a clean office. You need to get rid of everything that isn’t adding to your productivity. Start by focusing on one area at a time and move your way around the office.
After clearing out your office, make sure you have proper storage in place, so the same thing doesn’t end up happening again. Invest in a few boxes and containers that you can label to store your office supplies. Storing your miscellaneous items in boxes is an excellent way to keep them organized and out of the way.
2. Find A Filing System Everyone Can Agree On
There’s no universal best filing system. What matters most is that the system is easy for your team to maintain and it matches the way you work. Getting your team on the same page when it comes to organizing client information, project details and other types of information goes a long way in keeping your company organized.
When it comes to paperwork, try and get your team to make an effort to avoid saving unnecessary documents. One of the benefits of having online backups is that you can delete the physical copies which take up space in your office. Keep your paperwork to a minimum by shredding extra documents.
If your company still has a lot of physical files, it’s worth investing in a document scanner to store your data electronically. Electronic is the best option since you can quickly execute a search for anything regardless of when it was entered.
3. Prepare For Meetings Ahead Of Time
Establishing proper meeting habits is key to keeping your office organized. Long meetings cause significant damage to employee morale and cause people to check out instead of being fully present. Creating a meeting agenda ahead of time makes it easy to host an efficient meeting. Your team is much more likely to actively participate if they feel the meeting is valuable to them.
Another thing to keep in mind is to keep meeting short. Long meetings quickly become random and unfocused. It’s essential to start and end on time. Imposing a time limit forces you to make time count for each agenda topic. Sticking to your time limit helps your team host productive meetings.
4. Outfit The Work Area With Recycling Bins
Making it easy for your team to recycle is a great way your company can contribute to the environment. It’s easy to encourage recycling if your team doesn’t have to travel far to find recycling bins. Make sure you include separate recycling bins for cans and papers. In addition to recycling bins, it’s also a good idea to make sure your team has garbage cans close by. Having both these items around the office helps reduce clutter from building up on desks and the floor.
Use these tips to help establish an organized environment. Remember that organization isn’t a one-time act. You need to follow the above four suggestions on a daily basis to streamline your office. One good way to keep up with the work is to use the last 30 minutes of your day to update your to-do list and organize your office. Following these tips makes it easy to get a fresh, clean, organized start every morning.